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OPAS, short for Orchestra Planning & Administration System, is operations software built specifically for orchestras and performing arts organizations. It centralizes calendars, repertoire, personnel, library holdings, contracts, reports, and musician communication into a single connected platform.
OPAS is designed for organizations that manage complex artistic operations, including:
It is commonly used by personnel managers, artistic administrators, operations teams, librarians, and executive leadership.
OPAS helps performing arts organizations replace disconnected spreadsheets, email chains, and siloed systems with one shared operational source of truth.
Organizations use OPAS to:
A calendar tells you when something is happening. OPAS connects everything behind that event.
In OPAS, schedules are linked to the repertoire being performed, the people involved, and the library materials required to make it happen. Instead of managing these pieces across separate systems, OPAS brings them together in a single platform, giving your organization a complete operational picture.
The result is less duplicate data entry, fewer disconnected processes, and a more efficient way to plan, communicate, and manage your artistic operations.
OPAS has supported orchestras and performing arts organizations since 1990 and is used by over 260 organizations worldwide.
OPAS is used by a wide range of performing arts organizations, including major orchestras, opera companies, conservatories, festivals, and touring ensembles across the world.
Yes. OPAS Next is the modern browser-based version of the original Windows platform, giving staff access from anywhere while maintaining the deep orchestral workflow logic longtime users rely on.
Yes. OPAS Next is browser based and accessible from any device that can run Google Chrome, including Macs, PCs, tablets, and mobile browsers.
No. OPAS Next is cloud accessible, eliminating the need for organizations to maintain on-premises infrastructure.
Yes. The OPAS musician portal includes a mobile app for musicians to access their calendar, as well as a subscription calendar link for live syncing with their device’s native calendar.
Yes. OPAS includes staff-facing administrative tools as well as a musician portal and mobile access experience.
Musicians can securely view:
This reduces communication overhead and helps ensure everyone is working from the same information.
Yes. The musician portal can be configured so musicians view their personal schedules, assignments, repertoire, and related documents.
Yes. Organizations can configure access levels based on staff roles and responsibilities.
Yes. OPAS maintains a searchable historical database of works, composers, performances, instrumentation, and programming history.
Organizations use OPAS to quickly answer questions like:
This is especially valuable for long-term artistic planning and institutional continuity.
Yes. OPAS includes library management functionality for tracking:
It helps librarians coordinate repertoire preparation alongside artistic and operational planning.
Yes. OPAS is designed for the realities of orchestra staffing, including substitutes, extra musicians, leave coverage, rotating strings, and changing roster configurations.
Yes. Reporting is one of the things we do best!
OPAS includes a ever-growing library of standard reports, but where we really shine is working with clients to create reports that match their exact requirements. Whether it's a musician roster, annual contract, production schedule, payroll export, guest artist itinerary, or month/week/daily calendar, we understand that these documents often need to look a very specific way, and we're happy to make that happen.
We love collaborating with organizations on reporting and helping turn their data into tools people actually use every day.
Yes. OPAS is widely used in professional orchestra environments with complex service, attendance, and payroll tracking needs.
Yes. OPAS supports API integrations for organizations that need connections with venue management systems, authentication tools, digital asset management systems, and other internal platforms.
OPAS currently integrates with Artifax and Momentus Technologies venue management software. Additional integrations are scoped collaboratively based on organizational needs and development requirements.
OPAS implementations are phased and collaborative. Many organizations begin with a calendar and repertoire focus before expanding into personnel, payroll, or contract management features.
The implementation process includes an in-depth review process of your existing data to import it into OPAS.
No. Training is tailored to each department and its specific responsibilities. Most users only need to learn the features relevant to their role, whether that's personnel management, artistic planning, library operations, or administration.
We offer regular webinars where users can connect with our team, ask questions, and learn best practices. Our growing Help Center provides on-demand resources to help new users get up to speed quickly. For organizations with unique needs, we also offer customized onboarding and training sessions designed specifically for your team.
Yes. Many organizations choose OPAS after years of managing schedules, repertoire, personnel, and operational data across multiple spreadsheets and disconnected systems.
Our team specializes in helping organizations migrate from existing processes into a centralized OPAS database. We work closely with each client to structure and import their data, streamline workflows, and develop an implementation plan that gets their organization up and running as efficiently as possible.
Your historical data doesn't have to stay buried in spreadsheets, filing cabinets, or legacy systems. Importing your full institutional history unlocks the true power of OPAS, giving your team immediate access to the information that matters most.
Every data migration project is scoped and planned in collaboration with each client to ensure a smooth transition and an accurate representation of your organization's unique history.
Yes. OPAS can migrate historical data from other systems, databases, and spreadsheets.
Implementation timelines vary depending on organizational complexity, data migration requirements, and workflow customization needs.
Typically, organizations can have their core database operational within approximately six weeks.
Many organizations begin with scheduling and repertoire workflows before expanding into deeper personnel, contracting, and financial processes over time.
Very involved. From onboarding and data migration to training and launch, the OPAS team partners with you every step of the way. We provide hands-on, concierge-style support, with regular check-ins to ensure a smooth implementation tailored to your organization's needs.
No! We love helping smaller organizations and per-service orchestras, and price by budget size to make sure the program is accessible to all organizations. We also encourage a phased adoption approach, where we can start with the most crucial areas and expand over time.
Pricing depends on organization size, modules, support needs, and implementation scope.
Typical annual pricing starts around $2,000 and can exceed $15,000 annually for larger and more complex institutions.
One-time setup and migration fees may also apply depending on the scope of implementation.
Organizations often turn to OPAS when they've outgrown disconnected spreadsheets, legacy systems, or generic scheduling tools and need a platform built specifically for the unique demands of performing arts operations.
Many are looking for a more responsive partner, greater flexibility, and a system that can evolve alongside their organization without costly customizations. OPAS provides a centralized, purpose-built solution backed by a team that listens, adapts, and works closely with clients to support their long-term success.
Yes. OPAS supports different organizational structures, workflows, and operational practices across orchestras, festivals, conservatories, opera companies, and touring ensembles.
Customizations are scoped and priced collaboratively based on organizational needs.
Accessibility is an ongoing priority at OPAS. In 2026, we partnered with Eye-Able, an independent digital accessibility firm, to conduct accessibility testing, identify areas for improvement, and guide our remediation efforts. Accessibility reviews are now part of our development process, and we continue to work with clients and external accessibility experts to improve usability across the platform. While accessibility is an ongoing journey, OPAS is actively investing in meeting modern accessibility standards and creating a better experience for all users.
Security is built into every layer of OPAS. Client data is hosted in secure, redundant data centers in Germany, protected by encrypted connections, role-based permissions, regular backups, and ongoing security monitoring. OPAS operates under GDPR requirements and supports enterprise security features such as multi-factor authentication and single sign-on.
You can request a demo here.
OPAS is the system orchestras and performing arts organizations use to plan, manage, and run their operations.
